SPEAKER MANAGEMENT
A Speaker Management Tool That Just Works
The Project Crew’s Speaker Management Tool replaces the email chase for bios, headshots, and slides with one branded link per speaker. Dietary, parking, and mic preferences collected in the same flow — with a live dashboard your team can watch fill up.
No app or login needed for speakers · Fully branded to your event · Automatic deadline reminders
What Speaker Management Tool Helps With
Everything you’d otherwise chase across email threads and spreadsheets, handled in one place — here’s where our Speaker Management Tool does the work.
Bio, Headshot & Slides
Speakers upload everything they need to submit in one guided flow — no account, no app, no confusing file-share links.
Dietary, Parking & Mic Prefs
Instant, visual feedback from the room — a strong icebreaker, a decision-making moment, or just something to keep energy up between sessions.
Branded Reminder Emails
One simple prompt, a room full of answers, building live on the big screen. A reliable opener or a memorable closing moment.
Live Submission Dashboard
Every submission can be reviewed before it goes live — nothing reaches your stage that hasn’t been approved.
Try it yourself
This is the actual tool, live right now. Fill out the form and watch the dashboard update — exactly what your speakers and your team would each see during a real event.
Why clients use our speaker management tool
The goal isn’t just collecting files. It’s knowing exactly who’s sent what, without you having to ask.
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No more spreadsheets or email threads chasing slide decks
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Speakers upload bio, headshot, and slides — no login required, no app to download
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Dietary, parking, and mic preferences collected in the same flow
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Deadline reminders sent automatically to anyone who hasn’t submitted
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Every submission timestamped — know exactly who’s sent what, and when
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Fully branded to your event or client — logo, colours, and email templates
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Runs on our own infrastructure, not a rented third-party tool
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Same reliability whether it’s 5 speakers or 50
One Branded Link Per Speaker
Full Submission Tracking
Automated Reminders
How it works
Set Up
Import your speaker roster and configure branding, deadlines, and what to ask — dietary, parking, mic preferences, all optional per event.
Share Links
Each speaker is emailed their own unique upload link, branded to your event— no shared portal, no confusion over whose materials are whose.
Speakers Submit
Bio, headshot, slides, and logistics — all in one guided flow. No login, no app, editable any time before the deadline.
Track & Remind
Watch submissions come in live on your dashboard. One click reminds anyone who hasn’t submitted yet.
Wrap Up
Export straight into The Project Crew’s own Registration & Check-In tool, and hand slides straight to our AV team — no re-entry, no last-minute scrambling.
Built for real events
Our Speaker Management Tool runs on The Project Crew’s own infrastructure and plugs directly into the same Registration and AV workflow we already use to run your event — not a bolted-on third-party tool
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Runs on our own infrastructure, not a rented SaaS tool with someone else’s limits
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Full audit trail — every submission and reminder timestamped
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Works alongside The Project Crew’s AV and production teams for one seamless handoff
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Same reliability whether it’s 5 speakers or 50
Frequently asked questions
No. Each speaker gets a unique link by email — no login, no app, no signup. They can return to the same link and update their submission any time before the deadline.
Yes. Dietary requirements, parking, and mic preference are all optional toggles per event — turn on only what’s relevant, and choose which specific options (e.g. which mic types) are available.
You can send a reminder to everyone who hasn’t submitted with one click, right up until the deadline. After that, submissions can still be reopened manually if needed.
Yes — your event’s logo appears on the speaker’s upload page and in the emails they receive, sized to your preference.
Yes — it plugs directly into The Project Crew’s own Registration & Check-In tool, so a speaker’s badge and check-in record are ready without re-entering their information.
Slides and photos upload directly through the portal. For larger video files, the speaker is guided to a dedicated upload link (kept separate to protect against oversized files clogging the main flow).
Want to use our speaker management tool for your next event?
Tell us your speaker count, event date, and what you need to collect — we’ll confirm what’s possible and get you set up.
Reply within 24 hours for most enquiries