EXHIBITOR ORDER FORM

Exhibitor Ordering, Without the Email Chase

The Project Crew’s Exhibitor Order Form gives your exhibitors a structured way to order booth add-ons — before your event’s build day. Load it with our own AV, print, and furniture inventory, or tie it into your own vendor catalogue and pricing. Either way, your team watches every order land in real time, with a running total across the whole show floor.

Discuss Your Event Try the Live Demo

Works with our inventory or yours · Structured catalogue, clear pricing · Payment handled your way

The Project Crew - Exhibitor Order Form - Digital Event Solutions - Event Company Singapore

What Exhibitor Order Form Helps With

For events with exhibitor booths, these are the requirements that used to run through scattered emails — now handled in one place.

Structured Ordering

Exhibitors pick exactly what they need from a fixed catalogue, no back-and-forth guessing at quantities or specs.

Live Order Visibility

Your team watches every order arrive in real time, with a running total across all exhibitors.

Your Catalogue, Your Way

Load it with our own AV, print, and furniture inventory, or plug in your own vendor catalogue and pricing — the same clean ordering flow either way.

Flexible Payment Handling

Collect payment directly at submission, or send manual invoices after confirmation — set up to match how you already bill.

Try it yourself

This is the actual tool, live right now. Place a sample order and watch it land on the organiser dashboard instantly — exactly what your exhibitors and your team would each see during a real event.

Try it as an exhibitor

Select quantities and hit submit — it’s live, go ahead.

● LIVE DEMO — ORDER FORM

Your Event Name Here

Order Deadline: 2 weeks before event

Print & Branding

8ft x 8ft Backdrop

S$800.00 per unit

Pull Up Banner (85cm x 200cm)

S$65.00 per unit

Displays & Screens

43″ TV on Floor Stand (2 days)

S$650.00 per unit

Popular

LED Display Screen (2 days, 1280mm x 1920mmH)

S$1,500.00 per unit

Furniture

Discussion Table and Chair Set

S$250.00 per set

Cocktail Table with Skirting

S$65.00 per set

Total Amount S$0.00

See it on the organiser dashboard

This is the live view your team watches as exhibitor orders come in.

LIVE DEMO — DASHBOARD

Orders Received

S$0

Total Value

Item Breakdown

No orders yet—

Latest Activity

Waiting for the exhibitor form to submit an order…

Order confirmed — ready for invoicing.

Why clients use our exhibitor order form

The goal isn’t just collecting order forms. It’s knowing exactly what’s coming, and payment sorted, before your team ever steps onsite.

No more chasing exhibitors by email for booth requirements
Exhibitors confirm exact quantities and see their total upfront, before any invoice goes out
Orders can lock in the moment they’re submitted — or stay open for edits up to the deadline — whichever keeps your fabrication list working the way you want
Every exhibitor sees the same fixed catalogue and pricing — no inconsistent quoting
Your team watches orders arrive in real time, no manual tally-keeping
Works with our own inventory, or tied into yours — and billed however you already invoice

How it works

Set Up

We configure your event’s catalogue — our inventory or yours — pricing, and order deadline, branded to match your event.

Exhibitors Order

Exhibitors select what they need, see the running total live, and confirm their order.

Track & Deliver

Your team watches orders land in real time, then fabricates and delivers — or coordinates with your own vendors — against the final, locked list.

Frequently asked questions

What happens if an exhibitor misses the order deadline?

That’s set per event — some clients want late requests handled case-by-case, others prefer a hard cutoff where nothing gets accepted past the deadline. We configure it to match how you want your build day to run.

Can an exhibitor change their order after submitting?

That’s configurable too — orders can lock in as final the moment they’re submitted, or stay open for edits up to the deadline. Most clients prefer locking them in, since it keeps the fabrication list accurate, but it’s your call.

How do exhibitors actually pay?

Either collected directly at submission — bank transfer, PayNow, or credit card — or invoiced manually afterward, whichever matches how you already handle billing.

Does the item catalogue change for every event?

Yes — the catalogue, pricing, and deadline are all set per event, matched to whatever you want offered, whether that’s our inventory, your own vendor arrangements, or a mix of both.

Do we get notified the moment an order comes in, or do we need to keep checking?

The live dashboard is your always-on source of truth, but we can also switch on email or WhatsApp alerts the moment an order lands, if you’d rather not have someone watching the screen all day. That’s set up per event based on what your team prefers.

Is this connected to our other digital tools?

Not directly — it runs on its own event configuration, so exhibitor orders sit apart from your Registration or Speaker data. If useful, we can cross-check exhibitor company names against your guest list manually.

Want to use our exhibitor ordering tool at your next event?

Tell us your exhibitor count, booth items, and event date — we’ll confirm what’s possible and get your catalogue set up.

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